Town of Otisfield
Board of Selectmen Meeting Minutes
August 20, 2014
1. CALL TO ORDER: The regular meeting was called to order at 7:01 PM. Hal Ferguson – Chairman, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 6, 2014. *Motion to accept minutes. RM/LA-Unanimous.
4. SPECIAL EVENTS
A. None.
5. COMMITTEE REPORTS:
A. Finance Committee: Joanie Jacobs terms has expired in June. *Motion to appoint Joanie Jacobs for another (5) years with a term ending 06/2019. HF/RM – Unanimous. *TT will update web site.
B. Scholarship Committee: Anne Johnstone’s term expired in June. *Motion to appoint Anne Johnstone for another (3) years with a term ending 06/2017. HF/RM – Unanimous. *TT will update web site.
C. Board of Appeals Ordinance: Kristen Roy sent an email to a July 22nd BOA mtg regarding BOA Ordinance. Kristen feels it is inconsistent and needs to be brought into compliance. *BOA members asked that this matter be passed on to BOS for review. *Motion to forward this info to John Maloney at AVCOG. *Tabled until an upcoming meeting.
D. Planning Board: A name insert is needed for David Hyer. TT will go to Staples.
6. DEPARTMENT HEADS:
A. Sexton, Dan Peaco: Site Walk on a few cemeteries is needed in the near future. RM: I had a lady tell me, that the roads were eroding, sending sand over her family grave stone at Bell Hill Cemetary. She would like this looked into. RM is meeting Dan to brainstorm the solution. DP: Sand blasting and welding will be done to the fence at this specific location as well. RE South Otisfield cemetary; Dan & BOS agree that plantings of trees or shrubs vs. wooden fence needs to be considered for the rear property line.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS
A.MMA Cyber Liability Coverage: Covers liability arising out of the failure of network security. Cyber Liability $1,000,000 limit per wrongful act , Data breach expenses - $50,000 aggregate limit, $1,000,000 Aggregate limit per member, $1,000 min deductible – MIM will look into what this will require on the towns behalf.
B. Boiler at Town Office / Fuel Tank at Garage & Generator at C. Hall: RM reviewed status of boiler replacement. Three new bids will be available for next BOS meeting. LA will meet with oil tank installer and report to BOS at next meeting. All BOS agree that the C. Hall generator cannot be secured with a grant but that the possibility is still good regarding the roadside sign at Town Office. HF to check with Field Electric on anual preventive maintenance costs. If the same or less than current costs contract to install the generator will be awarded to Field Electric.
C. Credit Card: MIM: Spoke with Mike Hooker, Chief, Talked to TD Bank, and Town will get a credit card for the FD with a $1,000 limit. Two credit cards will be ordered.
D. Performance Appraisals for CEO & Admin. BOS will schedule workshop date at next BOS Meeting to develop FY14 performance appraisals. *MIM will provide info. for next meeting.
E. Kiosk – HF: 2nd Kiosk has been completed and waiting to be installed at Heniger Park. HF is scheduling with Richard Bean to set a date that he will be available. Discussion on locked cabinet design/material. *Tabled until Board decides what would work best.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #3 to pay the town bills. LA/HF - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Great Falls Security – LA called and was quoted a price of $385.00 for camera system in front of Transfer Station, but it will be more than that to add a monitor, so we would have to buy a new device to monitor it or remove one of the cameras. All agreed it would be better to invest in this at a later time if it proves to be necessary..
B. Historical Society Letter - *BOS signed new letter showing support of grant application.
C. Pleasant Lake Dam update: HF: Attended a meeting August 15th. Dam is jointly owned by Otisfield and Casco. On site discussions with Casco Selectman, consulant, and Pleasant Lake Association President. It was identified that dam is being breached in 3 separate places and losing a thousand gallons of water a minute. Approximate cost is $1,000.00 to hire the consultant to address the solution. This cost will be shared between Casco & Otisfield. A bill will be sent to Otisfield next week for $500.00 for half of the fee. A report will be generated in approx. 3-4 weeks.
D. Heniger Park Site walk review: RM: Lot 4 (the shore front lot that has abandoned building on it). Someone walked away from the lease and it has been vacant. The BOS, CEO, Mike Morse from DEP and Town Forester Bill Newcomb met at property in July. Our intent is to lease this lot out and generate income. RM will contact Town Forester Bill Newcomb to find out status. *Tabled until an upcoming meeting.
13. ADJOURNMENT. *Motion to adjourn at 8:00PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 3, 2014
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